How to Create an Email in Outlook

Objective

This guide provides step-by-step instructions to create and send an email in Microsoft Outlook with accompanying screenshots for clarity.

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Step 1: Open Microsoft Outlook

1. Open the Outlook application on your computer or navigate to the Outlook Web App.
2. Ensure you are signed in with your account credentials.

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Step 2: Click “New Email”

1. Locate the New Email button in the top-left corner of the Outlook interface.
2. Click it to open a new email composition window.

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Step 3: Fill in the Recipient (To Field)

1. In the new email window, type the recipient’s email address in the To field.
   • Optionally, add recipients in the CC or BCC fields for carbon copy or blind carbon copy.

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Step 4: Add a Subject

1. Enter a concise and meaningful subject for your email in the Subject line.

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Step 5: Compose Your Email

1. In the large blank area below the subject line, type your message.
2. Format your text using the toolbar above (e.g., bold, italic, font size).

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Step 6: Attach Files (Optional)

1. To attach files, click the Attach File button (paperclip icon) in the toolbar.
2. Browse and select the file(s) you want to include.

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Step 7: Add a Signature (Optional)

1. If you have a signature set up, it will automatically appear.
2. If not, you can manually add one by typing it at the end of your email.

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Step 8: Review and Click “Send”

1. Double-check the recipient’s email address, subject line, and email content.
2. Click the Send button to send your email.

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Tips:

• To save the email as a draft, close the email without sending; Outlook will automatically save it.
• Use the Priority button to mark your email as High or Low priority if needed.